Job Description

Our client is a prominent performing arts establishment in Kensington. They are seeking an experienced Administrator to support their Engagement Team on a temporary basis, looking to go permanent after 3 months.

As Administrator your duties will include:

* Being the first point of contact for enquiries
* Managing filing systems
* Office duties such as stationery orders
* Preparing letters, schedules, contracts and copy for the organisation's websites/brochures, etc., as well as contracts and confirmation letters across the department's programme of activities
* Room bookings, scheduling meetings and producing agendas
* Diary management and booking of travel/accommodation
* Organising couriers
* Managing budgets - processing payment and invoices, analysing data, producing reports
* Making sure departmental budgets are up to date
* Using content management systems to maintain the website/database
* Using software such as Microsoft Word, Excel, Access, Powerpoint, Tessitura and Raiser's Edge
* Ensuring effective communication between the Engagement Department and other departments / external contacts
* Dealing with staff - scheduling new staff inductions, supervising placements and delegating work when required, arranging DBS checks for staff and contractors via HR
* Some PA work for the Engagement Director
* Liaising with the Engagement, Development and Marketing teams to set up and monitor online sales/events bookings as well as to coordinate and monitor ticket holds across the department's activities

The ideal candidate will:

* Display a clear passion for performing arts, with previous experience of working in a creative industry
* Be experienced working in a high-pressure environment
* Be able to type at least 50wpm
* Have experience using Raiser's Edge and a strong working knowledge of both its, and Tessitura's, databases
* Be an excellent communicator, both written and verbally
* Possess strong numeracy skills and be confident with budgets/financial management
* Have excellent attention to detail
* Be able to manage pressure and prioritise a busy workload
* Have a respect for confidentiality and the ability to be discreet

If this sounds like the role for you, apply now!

Required Knowledge, Skills, and Abilities

Be an excellent communicator, Strong numeracy skills, Excellent attention to detail, Be able to manage pressure and prioritise, Respect confidentiality, Ability to be discreet