Job Description

Our client’s regional office in the UK needs an Administrative Assistant to support the Regional Managing Director. The office is the hub for the company’s marketing initiatives in the UK, Australia, France, Germany and India, and the successful candidate will be at the center of the operation, managing multiple administrative responsibilities for the firm’s top executive in Europe. You have great business skills and extensive knowledge of the administrative procedures that help make a marketing organization succeed.

Education: Degree from a recognized university in business administration, marketing or communications or an acceptable combination of education, training and experience. Training or education in administration would be an asset.

Experience: When applying, the candidate must clearly demonstrate in writing how they meet the following experience criteria:

• At least one year of experience in providing administrative support to multiple internal customers simultaneously.
• Experience planning and coordinating events.
• Experience in coordinating travel arrangements.
• Experience in monitoring and processing invoices, contracts and expense claims.
• Experience preparing and editing information products and reports.
• Experience in the tourism industry is an asset.

Knowledge:

• Knowledge of SAP or related business software.
• Knowledge of administrative procedures in the areas of administration, HR, procurement and contracting.
• Knowledge of methods and practices used in records management and maintaining filing systems.
• Knowledge of travel policies, directives and guidelines.
• Knowledge of travel industry trends and resources.
• Knowledge of RACI and Project Management.

Abilities:

• Ability to establish priorities and multi-task.
• Ability to take initiative within scope of role.
• Ability to communicate effectively.
• Numeracy.
• Ability to analyze and interpret.
• Excellent use of MS Office Suite.
• Detail-oriented.
• Ability to support multiple team members.
• Respectful and discreet (ability to deal with confidential items when required).
• Service oriented.
• Ability to organize meetings.
• Ability to resolve problems.
• Ability to provide advice.
• Complete finisher (sees the task through to completion).
• Well organised.

If you are interested in the role please apply.

Required Knowledge, Skills, and Abilities