Job Description

PURPOSE OF THE JOB: 

To provide administrative support to the Defendant PI department and to cover the Front of House for the company when required. 

 DUTIES & RESPONSIBILITIES: 

§Collecting the DX in the morning and the evening in rotation with the other Administrative Assistants

§ Conveying papers to Counsel

§ Assisting with departmental spread sheets

§ Processing new files on Proclaim (case management software)

§ Archiving files

§ Sort incoming and outgoing post on a daily basis

§ Chasing insurance companies for payment of cheques

§ Assist Fee Earners with filing, scanning, photocopying and pulling of post

The successful candidate will also be required to cover Front of House. Front of house duties include:-

§ Meet and greet clients

§ Answer phones

§ Assist in the planning and preparation of meetings, conferences and conference calls

§ Book and manage meeting rooms via Outlook

§ Organise taxis, couriers and general ad-hoc requests

§ Receive, direct and relay telephone messages, faxes and emails

§ Franking of post and deliver to the post office

§ Maintain a safe and clean Front of House area

§ Making tea/coffee for clients and visitors as necessary

CANDIDATE: 

The successful candidate will have administrative experience working within an office environment and Front of house experience.

The successful candidate will possess first class communication skills and will be well presented to represent Rollingsons in the best possible light at all times.

The successful candidate will demonstrate excellent time management and organisational skills.

WORKING HOURS:

Office hours will be 9.00am to 5.30pm (Monday to Friday) with one hour for lunch.

Required Knowledge, Skills, and Abilities