Job Description

Our client is a small family owned construction company looking to employ an Office Junior. The company has grown significantly in recent years and we now require an Office Junior to provide support to our Administrator.

We are looking for someone who has some basic MS Outlook, Word and Excel experience, although support and training will be given.

The role may require working alone at times, when other team members are out of the office. Applicants must be trusted to work independently once initial training as been completed.

We are unsure of the working hours at the moment, this can be discussed at interview. They may not be able to offer full time hours initially, so some flexibility will be required.

The role will include the following tasks

• Manage accounts mailbox and incoming post, including printing and date stamping invoices received
• Checking monthly supplier statements and requesting missing invoices when necessary
• Administrate the company asset register for tools and IT equipment, including monthly check against site registers.
• Administrate time sheeting system including setting up new starters.
• Filing.
• Checking invoices received against site records ready for payment.
• Order stationary and printer ink as requested
• Generating monthly CIS statements for suppliers.
• Maintaining training records and booking courses.
• Verifying subcontractors with HMRC and ensuring insurance documents are on file.
• Complete supplier credit account applications and update supplier spreadsheet.
• Administrating holiday records.

We would recommend that applicants have their own transport, due to the location of the office.

Required Knowledge, Skills, and Abilities

Customer driven, Encourages a strong team spirit, Embraces change, Demonstrates entrepreneurial thinking, Takes ownership, Adopts a learning mind-set, Builds trusting relationships