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Administration Assistant
  • United Kingdom - County Durham - Durham -
1 month ago
Administration Assistant
Full Time
Job Description
  • Disciplinary or a Grievance investigations, note taking, and administrative support 
  • Providing telephone and face to face advice and guidance
  • 121 coaching and advice in ER matters to supervisors and team leaders 
  • Apply UK employment law/MSA policy knowledge and expertise to ER cases
  • Coordination and report analytics of absence management, labor turnover
  • Liaison with external agencies, Inc. recruitment agencies, Occupation Health, Financial advisors, Fleet agencies, Health suppliers, Auditors 
  • Internal communication and liaison with Local Functional Leads, Line Managers, Team Leaders and Associates
  • Communication of report to Regional, European and International stakeholders within the business
  • Assist in the development of company policies and procedures to address business needs. 
  • Supporting local change projects, organizational design and transformation
  • Supporting audit and compliance initiatives with accurate data and reporting 
  • To develop HR KPI dashboard to assist the HR Manager to inform the business
  • Travel Visa coordination 
  • Maintain Organizational chart revisions
  • SAP data management and system integrity to 100%
  • Custodian and lead contact for all entities company vehicles 
  • Report analysis of fleet statistics
  • Vehicle renewals and redeployments 
  • Short term lease hire management
  • Break down management 
  • Partnering with Finance on the Insurance Policy management
  • Assist management in the development of job descriptions, postings, position requirements, job evaluations and iCIMS job approval processes 
  • Participate in staffing activities, including screening and interviewing entry level candidates 
  • Preparation of New Hire documentation and liaison with New Hires regarding joining arrangements
  • Management and development of new-hire orientation, and MSA on-boarding activities
  • Providing counselling and coaching support on a 121 basis to employees 
  • Assist Management in the development of personal improvement plans
  • Delivery of L&D as required

Required Knowledge, Skills, and Abilities
  • Planning & Organizational skills
  • Communication
  • Ability to meet tight deadlines
  • I.T. Literacy
  • Solution finding
  • Ability to work under pressure and to priorities a heavy workload
  • Listening skills
  • Data Protection
  • Presentation Skills (induction, HR training modules)
  • Basic and intermediate Employment Law knowledge: Application of in real situations
  • Basic and intermediate level HR best practice
  • Training, Learning and Development Administration
  • Absence Management
  • HR systems report generation and general upkeep
  • Assisting HRM in project work and own project work
  • Fleet Vehicle Management
  • SAP
  • Attention to detail
  • Working in a similar role would be advantageous
  • Efficient and organized, able to priorities highly collaborative and able to foster effective working relationships
  • A positive can do attitude looking for ways to make improvements and striving to deliver an excellent service to all.
  • A Self-starter able to work well on their own initiative.
  • Able to work well under pressure.
  • Payroll practice / regulation knowledge, and practical application of
  • Strong analytical skills and support
  • Secondary school education
  • A Level diploma or equivalent experience

Reference no: 86315

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