Job Description

You will be organizing and managing the reception/admin office and coordinating all administrative functions in order to enable the smooth running of the school. You will be managing a team of administrators and delegating tasks where appropriate.
Main responsibilities will involve:

• Receptionist’s duties including dealing with incoming emails, phone calls and visitors
• Student services such as uniform lending system, stationery sales, padlock rental system, mobile phone safekeeping
• Receiving deliveries, receipting deliveries and arranging internal deliver
• Procedures for managing first aid
• Procedures for managing medical conditions and arranging vaccinations
• Managing Salto access fob system
• Managing administrative processes relating to trips
• Providing admin support for school events, to ensure catering, premises impact, lettings impact and parental communication have all been considered
• Managing lunch registers and ensuring parents are charged correctly
• Managing photocopiers, and photocopying tasks
• Managing stationery supplies and the admin budget
• Line management responsibilities of receptionists/administrators
• Collecting new student data and inputting into systems
• Ad-hoc administrative tasks as requested by school staff

Required Knowledge, Skills, and Abilities

• NVQ level 4 or equivalent qualification or experience in relevant discipline
• Several years’ experience working in an office environment at a senior level (in or outside education)
• Ability to organize, lead and motivate other staff
• Excellent numeracy/literacy skills
• Effective use of specialist ICT packages
• Use of specialist equipment/resources
• Full working knowledge of relevant polices/codes of practice/legislation
• Ability to plan and development systems
• Ability to relate well to children and adults
• Work constructively as part of a team, understanding school roles and responsibilities and your own position within these
• Ability to self-evaluate learning needs and actively seek learning opportunities
• A fundamental belief that all children can achieve great things, no matter what their background or prior experiences.
• An ability and willingness to empathize and listen, and to be self-critical and reflective.
• Enthusiasm, hard-work, integrity, creativity, flexibility, and resilience.
• Interest in developing your own personal skills.
• An understanding of, and commitment to, equal opportunities in its widest sense and a commitment to inclusive education.
• A sense of fun as well as the ability to work hard and calmly under pressure.
• A commitment to child protection in its broadest sense to empower learners and prevent harm.