Ensure supplier invoices are posted accurately and in a timely manner.
Obtain authorisation from the appropriate person for all supplier invoices.
Monthly reconciliation of supplier statements.
Liaising with suppliers and building strong working relationships.
Reconcile and collate supporting documentation for expenses paid for on the company credit cards. Code and post credit card statements on to the accounting system.
Check staff expenses to ensure they are accurately recorded and the supporting documentation is adequate i.e. VAT invoice where applicable.
Analyse staff expenses ensuring they are accurately allocated to the correct business units or project.
Ensure that staff expenses comply with company policies and HMRC legislation and raise any queries with the Assistant Management Accountant in a timely manner.
Monitor business mileage claimed and inform the staff member and Assistant Management Accountant when the 10,000-mile limit is likely to be reached.