Job Description

The prime role of the legal secretary is to provide direct support to his/her Principal to enable the Principal to operate at optimum efficiency. The legal secretary is expected to use a high degree of self-management and initiative.

Responsibilities:

Dealing with all administrative duties relating to client transactions and secretarial requirements including but not limited to:

• To prepare correspondence and documents through audio-typing and word processing.
• To administer filing daily.
• To prepare mail and enclosures for dispatch.
• To carry out all necessary copying.
• To make appointments, arrange meetings and to maintain an up-to-date diary for his/her Principal.
• To answer incoming telephone calls; lift answerphone messages and forward to the relevant fee earner.
• To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
• To ensure the confidentiality of all the firm’s and client’s documentation and information.
• To verify third party account details and carry out LawyerChecker searches as required.
• To prepare CHAPS/BACS forms.
• To check the firm’s banking system for incoming funds and input outward payments as required.
• To prepare chitties for cheques to be written and incoming payments.
• To prepare Matter Opening Forms.
• To carry out property searches; check for results and save search results to the relevant client file.
• To carry out all tasks in accordance with the procedures set out in the Office Manual.

Hours:

• Monday to Friday

Required Knowledge, Skills, and Abilities

• Ideally experience of undertaking Private Client Legal Secretary work or working in a Legal Secretary role
• To have the ability to remain calm, polite, and focused when dealing with different situations
• To have excellent communication skills both verbal and written
• The ability to build relationships and work collaboratively with all employees
• Sound general administrative experience
• Great attention to detail
• To enjoy a varied workload and working at pace
• To be able to produce a high standard of work when under pressure
• The ability to make sound decisions taking ownership when required.
• To present in a professional manner
• To demonstrate flexibility in approach
• To have excellent IT skills including Microsoft packages