Job Description

This position will require the successful candidate to support the financial and administration of the front line event team supporting a large pharmaceutical client. Provide slick and efficient service to both internal and external clients. Role and responsibilities will include attention to detail and ability to identify any abnormalities in the payment and reconciliation process. Analytical skill in collating, preparing and interpreting reports, budgets, accounts, and financial statements. Confident in the use of excel and other reporting tools including Netsuite. Meeting Event Management technology system experience preferred with an online sourcing tool i.e. Cvent

Regular tasks include:

• Managing payment
• Reconciliation of client spend
• Raising invoices for internal payments
• Managing virtual credit card facilities on behalf of the client
• Liaising with suppliers, internal stakeholders and client to ensure all financial administration is completed, consolidated and communicated within given deadlines

Required Knowledge, Skills, and Abilities

• Experience of organizing and providing administrative assistance in an office environment, excellent telephone manner and an ability to handle a variety of finance related enquiries.
• Ability to work on own initiative with minimal supervision whilst managing designated projects throughout their life cycle within agreed deadlines.
• Manage a consistent workload and at times conflicting priorities as well as tracking progress on a wide range of tasks.
• Communicate clearly and accurately amongst peers and management team, highlight concerns appropriately and where necessary represent the organization in a professional manner when dealing with external suppliers and customers.
• Supporting client compliance reporting - accurately and in a timely manner to meet internal and external deadlines.
• Experience of setting up new financial and tracking processes an advantage.
• Advanced knowledge of Microsoft Office packages, particularly Word, Excel, PowerPoint and Outlook is essential.
• Can demonstrate a good aptitude for technology, software solutions and customized reporting tools.
• Comprehensive audit and Compliance awareness
• Knowledge of meeting & events processes advantage
• Strong communication skills and strongly developed service ethic.
• Knowledge of finance flow and impacts on business.
• Ability to maintain a high level of accuracy and confidentiality concerning financials.
• Computer skills including the ability to operate spreadsheet and word processing programs.
• Accuracy and strong attention to detail
• Ability to build and maintain internal and external collaborative relationships