Job Description

You will be expected to create, deliver, and continually improve the service provided to the Group, by the Finance Team. This is a full-time role, but part time options can also be considered (30 hours a week will be the minimum).

The key aspects of the role will be:

• Timely processing of all the assigned companies Purchase Ledger invoices
• Invoices to be logged and processed within 2 working days of receipt.
• Matching/coding invoices (POD) and matching to orders
• Any invoices with queries to be distributed to the admin assistant of the relevant department to obtain any information required and follow up on queries on a weekly basis
• Setting up new suppliers and credit accounts
• Utility Invoice procedures
• Filing
• Payments in accordance with payment terms
• To ensure that the published Authority Levels are adhered to at all times
• To chase for any outstanding Proof of Deliveries before passing to the Buying Team if still not received within 10 days.
• To run creditor reports to chase for older invoices still with managers and allocate all payments on account and query and chase for missing invoices that go against the payments to ensure that there are no unallocated payments on account
• Ensure the timely creation of all sales invoices is carried out in accordance with agreed departmental procedure.
• Liaise with other departments within the Group to ensure all necessary changes to recurring invoices are affected accurately and in advance of creation
• Monthly check of sales ledger aged debtors report to ensure that no payments are entered onto accounts without invoices, action as necessary and keep aged debtors generally tidy and allocated
• To carry out all procedures of credit control in line with the company procedures and have monthly meetings with the Senior Finance Assistant and necessary company departments
• To carry out general daily ad-hoc duties which arise within the Finance Department and as required for the role
• To process company Bank statements and journals in line with departmental procedures in a timely manner
• To update the monthly rental schedule for responsible companies in line with the departmental timetables.
• To provide administrative assistance and support to the Senior Finance Assistant as required for a variety of finance duties.

Required Knowledge, Skills, and Abilities

• To have a practical knowledge of general finance department practices and willingness to learn within the role.
• Previous experience of using accounts software preferable.
• To be financially aware (cost management).
• To be computer literate i.e., Word, Excel, Email