Job Description

The role holder is required to have exceptional organisational and administration skills to effectively support the team.

Specifically:

• Confidentiality when dealing with sensitive information
• Compliance with health, safety, environment and other statutory requirements relevant to this role
• Ability to work independently and be proactive
• Ability to communicate effectively with various levels of the organisation and externally
• Ability to deal with difficult enquiries

 

• To be responsible for diary and itinerary management and preparation of meeting packs
• To be responsible for the creation and maintenance of email and outlook distribution lists for the Nuclear Island team
• To liaise closely with counterparts in other HPC locations and command centres to support effective interaction and collaboration
• To be responsible for the management, organisation and filing of electronic and physical documents and records as appropriate
• Record and produce minutes for key business meetings as necessary
• Maintain data/records so that information is readily available and easily accessible
• Provide office services such as reprographics, binding etc.
• Arrange meetings and co-ordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required
• Keep in touch with the team members when they are out of the office and report issues/ take actions for response as appropriate
• Respond to phone/email enquiries to/ from wide range of external parties etc
• Prepare letters, documents, ensure reports are well presented

Desirable

• Previous team support experience
• Previous experience in the energy or construction industry

Required Knowledge, Skills, and Abilities

Good organisational skills (flexible/organised/methodical) Ability to work independently and be proactive Excellent communication/interpersonal skills notably with various levels of the organisation and externally The ability to work as an integral part of a team contributing to team success, communications and a positive working environment Prioritises tasks by importance and deadline. Discerns what is crucial from what is just urgent. Adjusts priorities as situations change. Flexible approach with the ability to multi-task and work on own initiative Discretion - confidentiality when dealing with sensitive information Attention to detail with the ability to effectively manage tasks through to completion General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems) Use of Outlook or similar diary/email application; Microsoft Office - Word, Excel, Power Point