Job Description

• Design, Implement and maintain best in class processes around P2P
• Obtain and maintain information for vendor
• Maintain PO process, including challenging the business where necessary against budget and business needs
• Ensure appropriate contracts are obtained and maintained for all vendors
• Maintenance of all master data on systems
• Production of appropriate vendor and cost reports for Business partners 
• Ensure accurate processing of and collation of approvals for invoices and payments in systems
• Support automated VAT process by ensuring accuracy of invoice coding.

· Payment of vendors by

• monitoring discount opportunities
• scheduling and preparing payment runs
• resolving pcrurchase order, contract, invoice, or payment discrepancies and documentation
• ensuring edits are received where appropriate.
• Manage direct debit and standing order payments and ensure they are relevant and recorded accurately 
• Reconciliation of aged credit report to ledger and individual vendor accounts
• First point of contact for all internal and external P2P questions
• Gain in depth knowledge of vendors and business critical costs
• Timely and accurate documentation of purchase order and invoice status to assist appropriate accruals process
• Assist in management of staff expenses and credit card payments
• verifying expense reports
• preparing payment accounting entries
• reconciling company credit cards.
• Support Financial Control function 
• month-end and year-end processes
• budgets and forecasts
• audits and ad-hoc requirements as they arise
• Build and maintain successful working relationships with people across all functions and external parties to get the job done
• Assist in the implementation of NetSuite software and integration of acquisitions in relation to P2P
• Protects the organisation’s value by keeping information confidential.
• Maintain job knowledge by participating in educational opportunities.

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Work remotely:

• Temporarily due to COVID-19

Required Knowledge, Skills, and Abilities

• Diploma of Higher Education (Preferred)
• AAT (or equivalent) qualification would be beneficial, but not compulsory – minimum of 8 years experience
• NetSuite experience desirable
• Procure to pay experience in a medium to larger organisation with high volume of invoices
• Ambitious and pro-active self-starter with strong time management skills and a deadline orientated mindset
• Inquisitive individual with a passion and desire to provide insight and add value to a business
• Very strong attention to detail, excellent IT skills, with advanced excel capability
• Strong written and verbal communication skills
• Practical and proactive approach to problem solving, with excellent levels of accuracy
• Ability to work under pressure and manage a busy workload, to undertake other duties as requested in a professional manner
• Initiative to work on their own but still be a strong team player
• Honest, trustworthy, and able maintain confidentiality