Job Description

This is a new role, giving the successful Bookkeeper a great opportunity to lead the implementation of new systems and processes

• Produce invoices
• Coordinate with Studio Manager to chase clients for payments
• Reconcile sales invoices
• Prepare Sales ledger and receivable details
• Process and pay all bills (including suppliers, procurement, shipping)
• Prepare Accounts payable reports
• Manage all finances of 'after-sales customer service': credit notes, refunds
• Reconcile bank accounts, credit cards and petty cash
• Resolve payment errors
• Validate all team expenses (pre-payment)
• Manage cash flow weekly (cash position, forecast incomings and outgoings)
• Generate reports and present in regular financial meeting: cash flow, P&L, forecast, team costs, projects profitability, etc.
• Work alongside the studio manager and external accountant
• Key support role in the company, reporting directly to the co-founders, participating in the overall growth and development of the studio
• Bookkeeping
• File all financial data and documents
• Liaise with Project Managers for project billing and payment schedules
• All payroll figures (salaries, Paye, pension amounts)
• Quarterly VAT returns: validate calculations and process payment
• Managing & end of year accounts, review calculations with directors and process tax payments.

Benefits

• Part time role - 4 days per week, 9.30 - 18.30 (flexible)
• 20 days holiday pro rata + bank holidays
• Office based role, in Chelsea, West London
• Modern working environment

Required Knowledge, Skills, and Abilities

• Excellent communication and organizational skills
• Previous experience working in Architecture, Design or Furniture industries
• Solid organizational skills, ability to priorities and make independent decisions if needed. Attention to detail
• Training in QuickBooks available, working knowledge would be highly advantageous
• Experience with Mac is essential