Job Description

You will be fully responsible for coordinating the day-to-day smooth running of the office and should be flexible and able to get involved wherever needed, across a range of tasks.

You will assist our Managing Director, Operations Director and Commissioning Director and the leadership team as a whole. Your responsibilities will cover everything from basic clerical support through to human resources and health & safety administration and from data input and running of errands and any other business needs.

This really is a varied role and requires someone willing to get involved in whatever is passed their way, from the most basic to the more challenging tasks and projects.

Principle Responsibilities and Duties:

• Greet and assist visitors by responding to reasonable requests.
• To provide general administrative duties.
• Answering general queries by telephone and respond to conference calls.
• Process incoming mail and emails, draft and edit correspondence when required.
• Check invoices, obtain approvals and prepare requests for payment.
• Collate site inspections, time sheets, defects etc. and run performance reports highlighting areas for improvement.
• Preparation and circulation of reports as required.
• Act as a minute taker in management meetings as required.
• Liaison with clients’ representatives and others to support the achievement of work related objectives and targets.
• Support the Directors in ensuring the Health and Safety Regulations are complied with.
• Fulfil the role of First Aider/First Aid Appointed Person (if deemed competent).
• Fulfil the role of Fire Warden (if deemed competent).
• Maintain and replenish stationary supplies.
• Undertake any other tasks/duties as may be reasonably required.

We offer competitive pay relative to experience, and the chance to further develop your skills and experience working with a friendly team in modern Rickmansworth based offices.

Benefits:

• On-site parking

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Required Knowledge, Skills, and Abilities

• Computer literate, with keyboard skills and experience of word processing and operation and use of spreadsheets.
• Knowledge of office administration and bookkeeping procedures. Sage Accounts experience is essential.
• Good verbal communication skills with a good telephone manner.
• Good interpersonal skills.
• Effective organizational skills.
• Attention to detail.
• Ability to work under pressure and keep to deadlines.
• Ability to work on own initiative and take responsibility when necessary and to work as part of a team.
• Flexible and adaptable.

Experience:

• Administrative: 2 years (preferred)

License/Certification:

• Driving License (preferred)