Job Description

Responsibilities will include;
 

• Monitoring the in-tray and in-box for incoming invoices,
• Reviewing incoming invoices and determining the appropriate action, consulting with others in the business as necessary,
• Raising Finance purchase orders, ensuring that the correct ledger coding and approval route is selected; assist the business in raising purchase orders, when required
• Matching invoices to purchase orders using,
• Following up on invoices and purchase orders which are pending authorisation,
• Preparing monthly payment runs for review by the Entity Accountants and Financial Controller,
• Entering payments onto the Barclays.Net online banking system and arranging for authorisation of these payments,
• Control of the corporate credit cards, include analysis and posting of costs
• Ensuring VAT invoices for all payments made via direct debit are obtained and processed onto the ledger to allow payments to be cleared
• Processing of expense claims for employees
• Entering payments onto Multiline system for certain entities,
• Posting payments to Sage 200,
• Ensuring that all paid invoices are promptly numbered and filed,
• Dealing with supplier queries,
• Supplier maintenance across the accounts software (Sage /Barclays)
• Liaising with off-shore service providers to ensure that invoices relating to externally managed entities are processed,
• Reconciliation of bank accounts as required
• Liaising with external auditors,

Requirements:
For your application to qualify you will have the following;
 

• Prior accounts payable experience, 2-3 years ideally.
• Strong IT skills / the ability to quickly pick up new systems,
• Able to interact with colleagues of all levels in a firm but friendly manner,
• An organised approach to work,
• Experience of working in a group with numerous legal entities,
• The ability to work effectively as part of a team,
• Experience of using commercial online banking systems.
• Accurate and excellent attention to detail
• Sage 50 / 200 experience,
• Compleat experience,
• Experience of working within the real estate industry is desirable but not essential.

Required Knowledge, Skills, and Abilities

• Prior accounts payable experience, 2-3 years ideally. • Strong IT skills / the ability to quickly pick up new systems, • Able to interact with colleagues of all levels in a firm but friendly manner, • An organised approach to work, • Experience of working in a group with numerous legal entities, • The ability to work effectively as part of a team, • Experience of using commercial online banking systems. • Accurate and excellent attention to detail • Sage 50 / 200 experience, • Compleat experience, • Experience of working within the real estate industry is desirable but not essential.