Job Description

The role will help support the core accounts payable and receivable function, reporting to the Accounts Payable Supervisor and assist with the central support function on an ad-hoc basis. You will form part of a support function who will become the go-to person on administrative financial matters for the operational teams working in the London office. Providing support to those operational teams, you'll drive all finance processes in relation to expenses, credit cards, billing and Work In Progress, to ensure that all employees have a hassle-free experience of working with the finance team.

You will bring a high degree of accuracy to your work, aiming to deliver reliable responses and documentation. You will deal with queries from front office staff and clients promptly, seeking the advice of the Accounts Payable Supervisor as appropriate. You will take the initiative to flag opportunities to improve processes or profitability as they arise and will not be afraid to challenge accepted norms, if you feel able to propose alternative ways of doing things that would be of benefit to the business.

• Preparation of utilization reports and profitability for Finance Managers
• Monthly submission of credit cards for the board of directors
• Monthly chasing/administering of remaining credit cards to ensure adherence to standards
• Distributing credit-card statements for all offices and checking receipts for adherence
• Month end reconciliations of outstanding credit-card statements for month-end closure
• Bi-weekly processing of board expenses
• Support Finance assistants where capacity issues arise with retainer billing
• Running WIP reports to send to front office
• Supporting Accounts Payable team where capacity issues arise
• Registering AP invoices
• Chasing missing timesheets
• Collating supplier statements/copy invoices where required to facilitate reconciliations
• Payment run checks and chasing AP approvals
• Monthly maintenance of finance system,
  • including opening/closing of client Jobs
  • maintenance of employee data base
  • Ad-hoc Maconomy admin tasks

Benefits

• An exciting and dynamic working environment (in a newly refurbished, creative work space)
• An incredibly positive and supportive work culture driven purely by our values (curious, committed & connected).
• Regular team socials and early finish Fridays.
• An abundance of personal development opportunities, with courses ranging from writing, resilience, creativity and more!
• Flexible working arrangements.
• 25 days' holiday, increasing by one day every year up to 30 days.
• New business and employee referral bonuses.
• Cycle to work scheme
• PRCA membership
• Health & wellbeing programmes

Required Knowledge, Skills, and Abilities

• Flexibility and the attitude of a team player
• Good writing ability
• Attention to detail
• Excellent organizational skills
• Pro-active, takes initiative and is driven
• Loves a challenge
• Excellent communication skills
• Team player
• Inquisitive by nature