Job Description

You will provide comprehensive support to the HR team, including all aspects of administration and co-ordination of the day to day running of the department. The HR team follow a model of both onsite and remote working, currently 2 days office based / 3 days remote, prioritizing collaboration and communication, and to help us stay connected we use Microsoft Teams.
In a typical day, you might: 

• Work alongside the recruitment administrator by supporting the recruitment process
• Liaise with recruitment agencies, prepare recruitment campaigns and with hiring managers with recruitment and interview preparation 
• Preparing employment documentation through our onboarding platform and ensuring all relevant employment documentation has been received
• Delivering a comprehensive day one induction
• Maintaining and keeping up to date employment records
• Managing probationary reviews
• Be responsible for the smooth running of the department’s administrative processes ensuring employee documentation is held correctly, updated and maintained in line with GDPR requirements
• Maintain the Cascade HR and payroll database, maintaining paper files where required and ensuring accurate data input
• Process employment changes
• Maintain Clear Review system
• Collating HR reports & metrics including the HR KPI dashboard on a monthly basis
• Support managers in use of Cascade and other HR self-service systems
• Coordinate payroll data entries into Cascade, ensuring all data has been added accurately and within the monthly deadlines including the following:
• Uploading monthly casual timesheets, overtime information and examiner invoices
• Updating Grapevine intranet
• Using internal communications tools to share information and news
• Process training requests and support delivery of training by managing delegate lists, communicating with delegates, booking rooms etc.
• Create purchase orders and process related invoices if required
• All other duties required to ensure a high-quality employee experience

Required Knowledge, Skills, and Abilities

• Strong ability to priorities and manage multiple tasks.
• Problem solving skills.
• A clear and effective communicator.
• A thorough and accurate approach to work tasks.
• Ability to work with confidentiality and discretion.
• Excellent written and spoken English language skills.
• Experience of working within an HR Admin role
• Knowledge of HR database systems
• CIPD qualified (or working towards) level 3 or equivalent