Job Description

You will be responsible for overseeing our new starters process - sending offers/contracts, conducting right to work checks, and driving license checks. As we prepare for the new starter to join us, you’ll be ensuring they have all the information and kit they need for their first day – working closely with our IT and Facilities teams. Once they’ve joined, you will be adding them to our HR systems and acting as a point of contact for their questions as they settle in.
We run a regular company induction and you will help to run this event – sending invites, preparing the PowerPoint slides, and ensuring everything runs smoothly.
We have a busy HR mailbox with queries from our staff – you and our HR Apprentice will help manage this, assigning emails and resolving first line queries via phone and email.
It’s important we keep our HR systems and org chart up to date with the latest employee information – you will be responsible for maintaining and updating these.
We use work trackers to monitor all starters, leavers and changes – you will work with the team to ensure these are kept tidy and up to date.
If someone does decide to leave Gigaclear, you will help with our leaver process – writing leaver letters, exit interview arranging and responding to reference requests.
You will help to monitor probation periods as well as process any change requests or promotions.
A very important part of the job is assisting with the monthly payroll input – making sure we’ve fed the correct information through to the payroll team for processing including starter data.
Our HR system has a reporting function, and you will be asked to export employee reports for the HR team as well as for line managers.
You will also be supporting our Training Manager with tasks such as setting up employees on our Learning Management System (Workramp) and assigning e-learning modules. You will be asked to help process all training requests, and book employees onto training courses.
This role also supports our recruitment team with recruitment administration.

Staff rewards, benefits and opportunities
We foster a collaborative, engaging culture that empowers staff to grow and maximise their skills. We want to challenge our people in a fair environment where hard work is rewarded and a path for progression is open to all.

• Generous employer pension; up to 8% matched contribution
• Income protection & life assurance
• 25 days holiday (plus bank holidays), holiday purchase scheme and Yay Days!
• Health cash plan, 24/7 remote GP access and Employee Assistance Programme including counselling & legal advice
• Unlimited access to LinkedIn Learning
• Long service benefits and monthly employee recognition
• Enhanced maternity and paternity provisions
• Flexible working environment
• Health & Wellbeing initiatives and company funded social events

Required Knowledge, Skills, and Abilities

We are seeking a confident Administrator with a good understanding of HR administrative processes. The ideal candidate will be able to ‘hit the ground running’ and get up to speed quickly in supporting our HR department. We are a busy, close-knit team who are focused on providing an excellent and efficient service.

• 1+ years’ experience working in a busy HR function in an administrative capacity
• Experience of carrying out HR administrative tasks including starters, leavers and changes.
• Previous experience in a fast-paced, dynamic, ever-changing environment
• Experience of using HRIS systems
• Strong communication skills, both written and verbal.
• Excellent customer service skills
• The ability to juggle a busy workload with multiple, changing priorities.
• Confident using Microsoft Word and Excel and have excellent numeracy and literacy skills.
• Understanding of data protection legislation, and the need for discretion and care when handling confidential information.