Job Description

• Ensure expense reports are complying with firm, group and fund policy as per respective documents
• Continuously liaise with Legal, Compliance, Finance and GCS to make sure our policies are clear and being followed accordingly
• Review and approve/kick back reports in Concur to ensure they are in compliance with our standards
• Track outstanding expenses and reports yet to be submitted. Send reminders for both.
• Assist with ensuring Professionals adhere to 90 day aged receipt policy.
• Coordinating new hire locations and general moves
• Review and approve/kick back deal related invoices in Coupa to ensure they are in compliance with our standards
• Create, submit and review p-codes; ensure they meet compliance standards
• Train new administrative assistants on Concur/Coupa system
• Keep up to date training materials available for all administrative assistants
• Other ad hoc projects
• Commitment of a minimum of 24 hours per week in the office

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Required Knowledge, Skills, and Abilities

• Thrives in a high pressure environment
• Strong communication skills; highly organized with strong attention to detail
• Team player – energetic, enthusiastic and personable
• Ability to multi-task and prioritize completing tasks and meeting deadlines
• Perform duties with the highest level of confidentiality and integrity 
• Experience with coordinating travel arrangements; familiar with Concur, Coupa
• Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)