Job Description

Duties will include:

• Checking and issuing sales invoices on a daily basis.
• Maintaining the sales ledger and chasing up stage payments.
• Receiving, processing and checking expense forms.
• Ensuring that maintenance records of Heating, Air Conditioning & Electricity are kept.
• Ensuring that H&S and fire procedures and processes are current and updated.
• Maintaining office equipment and IT – raising any issues and booking in repairs.
• Asset tracking and registration for business insurance and depreciation purposes.
• Setting up new employee’s computers – including email account / login.
• Exploration, costing, assessment, recommendation, and implementation of recent technologies/services to improve business efficiencies e.g. ‘cloud’ backups, broadband etc. 
• First POC for staff on HR matters - keeping abreast of HR regulations and legislation.
• Managing recruitment requirements and liaising with recruitment agencies. 
• Overseeing the Staff Incentive Program activities throughout the year.
• Ensuring all HR confidential records are current.
• Preparing new employee contract, offer letter, company handbook and forms. 
• Managing staff leave, sick and TOIL absence, including management approvals, record keeping and liaising with staff directly on their leave approval/rejection, holiday entitlement balance, paternity/maternity leave etc. 
• Managing probationary period reviews, performance reviews, disciplinary actions.
• Managing content-based Social Networks, Blog Sites, Company website.

Required Knowledge, Skills, and Abilities