Job Description

We are seeking an Accounts Payable Assistant to provide financial, administrative and clerical support to our office and finance team. This is a part time role, which offers hybrid working. The right candidate will be process-driven with a good degree of flexibility, initiative, and common sense. A team player with a positive outlook and a can-do attitude who can take ownership of a task and see it through to completion. As we use Xero, previous experience of this will be an essential requirement.

Main duties

• Maintaining the lease tracker & repeating invoices Excel spreadsheets
• Checking purchase orders match invoices
• Checking, approving, and querying invoices
• Creating repeating bills on Xero
• Assisting with accrual and prepayment journals
• Working with multiple VAT types including VAT on import & Reverse Charge
• Dealing with invoices in foreign currencies
• Reconcile two credit card accounts with multiple card holders (incl directors)
• Maintain and update supplier details on Xero
• Liaise with suppliers/subcontractors to confirm bank details and raise external queries
• Help maintain a Google Sheets spreadsheet for subcontractor invoices
• Maintain multiple boards on Monday, for queries, purchase orders and to do lists
• Work closely with the other members of the finance team
• Help implement procedure changes for accounts
• Weekly finance meeting with heads of departments and directors, where you will advise on the AP position and chase queries (via teams)
• Sole-responsibility of AP reporting directly to the Finance Manager
• Assisting with Month End and Year End procedures
• Other ad hoc accounts duties, such as reporting on Xero

What you will get in return

• Part-time 20 hours, flexible over 3-5 days but Mondays & Fridays are essential
• Salary up to £15 p/h
• Hybrid working – min 1 day in the office (Monday)
• 2hrs dedicated development time each week (pro-rata)
• Holiday 20 days + 8 bank holidays (pro-rata)
• Full equipment provided for remote working – Apple products, desk etc.
• Company socials

Required Knowledge, Skills, and Abilities

• Min 1 year in a bookkeeping or AP role
• AAT Level 2 or equivalent
• Detail oriented and possess high level of accuracy
• Strong analytical, problem solving and organizational skills
• Strong verbal, written, and interpersonal skills
• Be able to work remotely with good self-management skills
• Ability to work independently and/or with a team and take on new tasks
• Intermediate experience with MS Excel/Google Sheets and MS Outlook
• Experience with Xero
• AAT Level 3 or equivalent
• Experience with Monday.com
• Experience with timesheets
• Knowledge of production industry
• Experience using Apple computers/laptops
• Experience dealing with duty & import/export VAT