Job Description

As a confident communicator and a good problem solver you will need to be familiar with accounting systems, predominantly SAGE and be an experienced Excel user.

Key Responsibilities:

• All aspects of Bookkeeping
• Completing VAT returns
• Ensuring compliance with all VAT matters
• Processing payroll
• Enter purchase invoices (UK and Foreign) and maintain accurate filing system.
• Obtain and reconcile statements from vendor with accounts in our Purchase Ledger, resolving queries where necessary.
• Enter Payments (all methods of payment) on the Accounts System
• Log all payments made by all Directors, including payments from personal credit cards, business loans etc.
• Produce weekly payment run reports for sign-off.
• Maintain and manage petty cash logs
• Obtain full company details including accurate EC VAT registration numbers for customers before opening new account on the system
• Raise sales invoices as required.
• Resolve discrepancies with customers, issue statements and reminder notifications if required and retain full control of sales ledger
• Manage and ensure smooth reconciliation of all payment functions and payment gateways

Assisting with Contracts & Project managers with general administrative tasks.

• Documentation and note taking for internal Meetings / tracking task appointed.
• Assisting with delivery schedules and programme works.
• Booking and organizing work events / travel / accommodation.
• Assisting with H&S documentation.
• Stationery orders and maintenance of ancillary needs of the business

Payroll

• Monthly Payroll Calculations, Commissions and Year End Payroll and P11ds
• Monthly payment run to include salaries, expenses, PAYE and associated tasks
• Payroll and associated HR Processes – loans, vouchers, annual leave

Monthly & Quarterly Management Reports

• Monthly Management & Quarterly Management Accounts
• Quarterly Vat Returns
• Monthly Invoicing to Clients.
• Weekly Cash Flow Statements/Budgets
• Financial Year End Procedures

Benefits:

• On-site parking

Schedule:

• 8 hour shift

Supplemental pay types:

• Performance bonus

Required Knowledge, Skills, and Abilities