£33485 - £38654 Per year
Finance Administrator
Full Time
Job Description
- Support Finance Manager in day-to-day supervision of the Finance Transaction Team (four Finance Assistants, including 1-2 Apprentices)
- Coaching and development of Finance Assistants and Apprentices
- Overseeing Treasury and Purchase Ledger functions (including staff expenses and credit cards)
- Liaising and supporting our Sales Ledger function (done through our subsidiary company - Award Scheme Limited)
- Reviewing financial postings to ensure they are input accurately, on a timely basis, and that there is appropriate backup
- To ensure that suppliers are paid promptly and that the DofE liabilities are effectively controlled
- Oversee the smooth running of the grant payment process
- Overseeing the review of staff expenses and credit card claims to ensure in line with policy and VAT appropriately and accurately recorded
- Responsible for bank reconciliations and ensuring suspense accounts are reconciled/cleared monthly
- Preparation of monthly cash flow reporting
- Assisting the Finance Manager with preparation of gift aid returns
- Primary contact with bank and credit card provider for queries and maintenance issues
- Main contact with Finance and Expense system support providers, resolving any system issues
- Continually monitor and review internal processes and controls, and make recommendations on ways to improve efficiencies within the accounting department
- Updating and maintaining our finance process documentation for both the finance team and wider business
- Providing training and guidance to non-finance staff on areas of transactional finance as required, to improve processes and embed best practice
- Working with the Risk Assurance Team and charity wide departments to review all supplier contract and ensure the contract register is up to date
- Support internal and external audit processes (including grant audits)
- Other ad hoc tasks as required by the Financial Controller, including analysis and reports
- Be a team player, with the flexibility to provide support or cover across all finance processes.
Required Knowledge, Skills, and Abilities
- AAT or equivalent level of experience
- Coaching, developing and managing team members
- Experience of working with different accounting packages (ideally MS Business Central)
- Microsoft Excel skills (intermediate level)
- Excellent interpersonal skills – an ability to communicate with all levels of staff
- An appreciation for and desire to support a business partnering way of working, to assist non-finance colleagues access and understand finance systems, data and MI
- Strong team player – supporting, collaborating and sharing knowledge with colleagues
- Strong attention to detail and organization skills
- Self-motivated and flexible in approach
Reference no: 101970