Office Manager
Full Time
Job Description
- Serve as Business Office Manager and be responsible for leading office operations and ensuring efficient office workflow, including scouting, implementation and maintenance of the best tools to maintain and improve all office processes.
- Develop and implement office administration strategies to meet organizational objectives
- Support recruitment activities, such as posting, screening and scheduling of interviews for the wider team.
- Manage and maintain all Wayra team information.
- Manage on-boarding and off-boarding processes of employees/contractors including maintenance of all relevant materials.
- Organize and deliver induction programmes for new employees and contractors
- Manage start-up residents with onboarding/offboarding in the office, including but not limited to access passes, desk allocation and any requirements needed. Including development and maintenance of all relevant materials.
- Manage leave calendar (annual and sick) for employees/contractors
- Book flights and hotels for our members, including SAP posting and travel approvals.
- Order and stock any office supplies
- Create and manage our email accounts and membership/subscription platforms
- Implement and maintain processes, policies/office administrative systems
- Ensure health and safety policies are up to date as well as any other legal requirement.
- Create social engagement within the team
- Collect all relevant receipts, compile and file corporate cards expenses reports.
- Order Purchasing Orders and process invoices in the system.
- Answer supplier’s queries, by providing invoice payment details and any other information requested.
- Understand Procurement processes.
- Onboard new vendors onto the finance system (send over relevant information, chase on-boarding forms and submit relevant forms in the system).
- Assist the Finance Director with any invoice processes and requests.
- Support with budgeting report, account ledger and reconciliation for suppliers
- Maintain and lead relationship with property facilities i.e. rent, invoices, approval of meeting room’s charges, event budget, etc…
- Supervise the maintenance of the office and have regular meetings with building manager to ensure the office runs according to our standards
- Assist with the logistics of the 5G Lab project showcases and any other events
- Assist and host sessions and master classes part of post-investment support for our portfolio companies.
- Support the Country Manager as a Personal Assistant
Required Knowledge, Skills, and Abilities
- Fluent in English (oral and written). Spanish is a plus.
- Organized person that pays attention to the detail.
- Open and friendly
- Doer, always looking for the best solution
- Proactive, always looking to suggest and implement improvements
- Available for an office-based role (with some flexibility)
- University Degree
Reference no: 101973