Job Description

You will be responsible for providing professional pro-active and confidential support on a day-to-day basis. You will have extensive experience of providing administrative support at a director/senior level. You will be able to act autonomously and use your initiative to priorities workload with ever changing needs. Exceptional organizational skills and a keen eye for detail are a must, along with a can-do attitude, willingness to learn and calm/level headed manner.

Key Responsibilities:

• Extensive diary management including coordinating and setting up internal and external engagements
• Help manage logistics for meetings including booking meeting rooms, providing remote conference details, IT set up, catering etc.
• Acting as a first point of contact on behalf of your directors, fielding and responding to queries and dealing with day-to-day requests
• Support with travel arrangements and travel itineraries including booking of hotels, transport, visa applications, currency etc.
• Inbox management where required
• Responsible for business finances including filling out corporate card expenses forms and expense claim management
• Assist with monthly reports, presentations, and other Ad Hoc tasks that arise 
• Taking minutes and building action trackers for relevant meetings
• Supporting our Chief Financial Officer and Executive Leadership Team when they are based in our London Offices
• Perform any other PA related duties or projects as requeste
• Onboard new starters (organize equipment, systems access, introductory meetings, office tours etc.) and administer leavers
• Keeping the department documentation up to date (e.g. team shared drives, org charts etc.)
• Help organize department internal meetings and events (e.g. fortnightly breakfasts, quarterly events, team lunches, etc.)
• Involvement in PA meetings and ensuring strong relationships are built on a global scale

Required Knowledge, Skills, and Abilities

• Relevant experience in a similar role supporting at a senior level
• Experience of extension diary and travel management including visas, scheduling and complex itineraries
• Extremely organized with exception time management skills and able to priorities efficiently
• Able to build rapport with stakeholders at all levels
• Excellent written and verbal communications
• Highly confidential and discreet on all matters
• A friendly, personable, productive and patient manner
• Self-driven and motivated, with an ability to show initiative in all situations and the ability to take responsibility for actions
• Knowledge of Office/GSuite/Google Calendar would be an advantage