Job Description

• Ensure that cash and float balances held by each business are complete and securely held, and checked on a rotational basis.
• Takings are banked completely and promptly, this is to be verified by regular bank reconciliations and reporting of any issues.
• Petty cash payments are valid, adequately supported and authorized.
• Payment requisitions are completed in accordance with the Financial Procedure and adequately supported and authorized.
• Monthly review of hotel ledgers to ensure:
• All balances less than 7 days old
• Accurate and timely raising of all invoices for ledger accounts with sufficient back up and reference numbers.
• Management Accounts have sufficient authorization and are posted to the Sales Ledger on a timely basis.
• Monthly review of hotel ledgers to ensure the hotel team complies with:
• Ledgers maintained to ensure all balances are valid and collectable.
• Credit terms only issued to authorized clients.
• Each Hotel carries out and maintains a documented record to ensure collection of outstanding amounts.
• Potential bad debts identified and actioned.
• Verify all deposit balances to all receipts issued by C&B for future bookings.
• Sales Ledger Allowance Authorization completed on a regular basis and actioned.
• Rotational audit of each hotel to ensure income is properly recorded.
• Adequate system of revenue control including review of room rates, function revenue, restaurant revenue, bar takings and till controls.
• Rotational audit of completed transactions:
• Invoices received are matched to orders, delivery notes are properly authorized and posted to the Accounting System in an accurate and timely manner.
• Commission invoices are checked for both the rate and confirmation of stay.
• Ensure stocks are correctly valued as required by Company policies.
• Actively manage and contribute to payroll controls throughout the region to ensure month on month improvement and efficiency.
• Establish a routine payroll meeting which measures payroll in line with expected ratios or covers/ per hour/ as a % of looking both backwards at past performance and forwards at future performance.
• Rotational audit and reporting of issues.
• All payroll captured and accurately processed by the deadlines required.
• All starter, leaver and change details are accurately completed and properly authorized.
• Ensure holidays are managed effectively.
• Create a financial reporting timetable, in line with the central calendar for the teams within the region.
• To oversee the production of monthly financial statements.
• To prepare and distribute packs for Directors each month for management accounts (P&L and other reports as required).
• To support forecast process each month, to analyze and report variances to budget and prior year to Directors for each hotel.
• To support budget process as required at hotel level and provide analysis of each business as necessary.
• Balance sheet reviewed for each business unit, schedules retained supporting each key balance sheet account monthly:
• (payroll cycle, sales cycle, bank, accruals, stock and prepayments)
• All required supporting information is certified and provided to the relevant recipients according to agreed deadlines.
• To support projections and analysis requirements arising from new projects.
• Ad-hoc reporting as required.
• Actively contribute to monthly P&L reviews providing the stimulus for improvements.
• To provide external audit with timely and robust financial information as agreed, ensuring an efficient audit process.
• To provide accurate and timely financial information as agreed with external partners, to include funding statements, checking of billing and regular reporting (owners, investors, franchisors, asset managers etc.) as required.
• To facilitate imports of journal data and provide 1st line accounting system support.
• This role is both office and hotel based and has the dual responsibility of ensuring efficient operation of the finance elements of the hotels together with providing internal control oversight of their operation.
• It is envisaged that this role will ultimately encompass financial oversight over 5 or 6 hotels, it is also anticipated that there will be opportunity to act as cover for FC’s in that region and elsewhere within the Company, with reasonable notice.
• This role reports to the Finance Director with a secondary reporting line to the Operations Director.

Benefits:

• Employee discount
• On-site parking

Schedule:

• 8 hour shift

Required Knowledge, Skills, and Abilities

• Good verbal and written communicator/works well under pressure/enthusiastic/logical and enquiring mind/ability to resolve issues.
• Experience of using accounting software packages (preferably Sun/Vision)
• Good technical and analytical skills
• Experience of using PMS systems
• Drive for results/self-motivated/proactive/commercial awareness/excellent planning and organisation skills/strong influencing skills/analytical thinker
• At least 3 years’ experience in an operational accounting role is required. (Preferably at least 3 years’ experience in a senior hotel-based finance role.)
• Formal Qualifications BAHA/AAT/QBE (preferably studying towards or already achieved a professional accounting qualification).
• Accounting: 3 years (required)