Job Description

Personal Assistant / Executive Assistant duties:

• Co-managing the Directors inbox
• Diary management and scheduling
• Diary and schedule management
• Supporting the coordination of internal recruitment processes
• Taking minutes in meetings
• Supporting strategic business initiatives
• General Personal Assistant (PA) tasks as required (posting, ordering and collecting items, making reservations etc.)
• Providing cover for Leadership when out of the office

Business Administration & Project Based Duties:

• Booking company events and conferences
• Liaising with clients and candidates
• Coordinating recruitment process from start to finish
• Responding to enquiries
• Preparing documents and emails
• Coordinating interview booking requests
• Recording data and managing the CRM
• Scheduling calendar invites, ensuring correct global time zones have been applied
• Presenting interview confirmations
• Booking pre-interview preparation calls
• Conducting candidate screening on behalf of the Director
• Issuing client invoices
• Providing daily administrative support
• Research project support

Required Knowledge, Skills, and Abilities

• Degree level at 2:1 level or above (or equivalent work experience)
• Highly organised with an eye for detail
• Capable of handling a varied workload in a fast-paced environment
• Willing go the extra mile to get the job done
• Ability to work smart using technology and procedure for process management
• Strong IT skills using MS Office (Word, Outlook, Teams and Excel)
• Excellent communication skills both verbal and written
• Broad corporate vocabulary and excellent grammar
• Excellent timekeeping and able to meet strict daily and weekly deadlines
• Ability to foster professional relationships
• Excellent memory