Job Description

The post holder will provide a fully comprehensive and highly efficient Executive Assistant service supporting the work of the Executive Director and their Deputy Director(s) to enable effective delivery of responsibilities and strategic objectives across their group function. The post holder will act as the first point of contact for the Executive Director and their Deputy Director(s) and will liaise with a wide range of people and agencies, both internal and external, on their behalf whilst maintaining diplomacy, professionalism, confidentiality and discretion at all times. The post holder will be expected work autonomously and their own initiative with minimum supervision, prioritising their workload and communicating effectively and efficiently with colleagues at all levels of management across the group including the Chair, Executive Directors and Non-Executive Directors, Site Leadership Teams, Heads of Departments and Service Managers as well as medical and nursing staff.

Required Knowledge, Skills, and Abilities

Essential:

• Extensive experience at senior Personal Assistant level.
• Extensive experience of using electronic environment for audit trail management
• Excellent knowledge of Microsoft Packages, including Word, Excel, PowerPoint and Outlook. Significant experience of taking minutes at formal meetings
• Demonstrable administrative systems experience.
• Advanced skills in the use of Microsoft Office, including Outlook, PowerPoint, Word, and Excel.
• Internet use for research.

Desirable:

• Previous NHS experience.
• Knowledge of NHS developments / initiatives both locally and nationally.
• Knowledge of NHS Framework.

Essential:

• Education to degree level or equivalent
• Relevant experience/vocational qualification.

Desirable:

• Diploma in Management Studies or equivalent
• ECDL Pitman or RSA typing up to Level III or equivalent.