Payroll Administrator
Permanent_Part-time
Job Description
- Process the US freelance / contractor invoices fortnightly via ADP
- Liaise with HR and Finance to ensure all payroll data is processed efficiently and accurately
- To be the first point of contact for staff including monitoring the group inbox and responding to emails and queries in a timely manner
- Assist the Finance Manager with the smooth running of the freelance payroll process and help with troubleshooting and resolving any issues that may arise
- Assist the Freelance Assistant with the setting up of new accounts, sending out the weekly cost sheets and purchase orders to the freelancers, providing cover for the Freelance Assistant as required
- Analyzing the monthly cab usage across all cab providers, ensuring that the benefits are processed via payroll and dealing with any subsequent queries from staff and freelancers
- Preparing and posting the payroll journals and reconciling the various balance sheet control accounts
- Preparing and paying all the disbursements to our benefits providers including submitting and uploading all the relevant data to the benefit providers and releasing the AE pension communications
- Coding all payroll invoices for approval via the finance system
- Ensuring all internal control procedures are adhered to and offer improvements leading to better working practices in all areas of the payroll process
- Participating in ad-hoc projects and to constantly review and improve processes
Required Knowledge, Skills, and Abilities
- Good working knowledge of all PAYE, NIC, Auto Enrolment pension regulations, including the ability to calculate the gross to net pay for staff and PAYE freelancers
- Good knowledge of all company and statutory payments e.g. maternity pay, shared parental pay and SSP
- Good understanding of basic bookkeeping and effective management of control accounts
- Experience of having worked in a payroll environment processing fully outsourced payroll
- Working knowledge of IR35 and implications of non-adherence would be beneficial
- An understanding of the requirements for paying US freelancers / contractors e.g. W9s, 1099s would be desirable
- Attention to detail is a prerequisite for this role
- Intermediate excel skills
- Highly motivated, adaptable, proactive, and a professional attitude
- Excellent interpersonal and communication skills with ability to create and maintain good relationships with finance and operational staff
- Effective team player with open and honest communication and a respect for others
- Accountable for own actions as an individual and as part of a team
- Efficient and effective in a business environment, making improvements where required
- CIPP full or part qualified would be desirable
Reference no: 102213