Job Description

The role will sit within the Fleet Management at the Wolverhampton Head Office supporting the team for cost control, maintenance planning and fleet administration. This role requires a strong knowledge of maintenance practices across the vendor network. It will involve interaction with suppliers presenting higher value invoices and equally recovering costs for goodwill, warranty jobs and gaining further cost reductions.
Main duties and responsibilities of the Fleet Management Assistant
• Cost control and reduction of invoices
• Issuing of start-up and final order numbers
Dealing with proformas
• Ensuring that repairs are in line with industry standard
• Monitoring part prices in line with NPA’s
• Ensuring that damage and recharges are flagged to the recharge team (tyres, IL & EOL)
• Ensuring that warranty and goodwill is maximised to the benefit of the group
• Recovery of credit notes
• Issuing of invoices for rebate and downtime
• Maintenance and repair input into the FM system
• Input of tyre information into the FM system
• Creation and supply of p/o for tyre jobs
• Supporting wider teams with - Call handling and Fleet maintenance bookings and administration
Key results and objectives of the Fleet Management Assistant
• Improvement in the turnaround time of proforma’s and final invoice p/o issues
• Regular proven and auditable cost savings
• Increase in recharge / damage identification
• Reduction in maintenance costs

Required Knowledge, Skills, and Abilities

• A minimum of 12 months experience in a role in an HGV fleet management environment, workshop administration, maintenance control or service advisory positions. • Excellent and effective communication and interpersonal skills • Good negotiator • Must be proactive and be able to pay keen attention to the smallest of details • Strong IT skills – internal systems, Microsoft excel, outlook etc • Ability to work as part of a team and equally un-supervised • ‘Can do’ attitude