Job Description
Responsibilities:
* Overseeing and managing all aspects of purchase ledger within numerous business units
* Creating new, and updating existing, supplier accounts
* Posting of supplier invoices across numerous business units, ensuring they are coded correctly, and queries are resolved, via newly implemented P2P system
* Performing a 2- and 3-way match on invoices, PO's and GRN's.
* Liaising with suppliers and internal personnel as and when queries and other issues arise relating to supplier invoices, document match and payments
* Processing subcontractor certificates
* Performing month end balance sheet reconciliations relating to purchase ledger, e.g., purchase ledger control accounts, expense ledger reconciliations.
* Regular reviews of the purchase ledger aging with the FC and FD to ensure suppliers are paid on time and the purchase ledger is properly maintained on a regular basis
* Initiating purchase ledger payments within the online banking system, ensuring all payments are allocated correctly and timely within the accounting system
* Performing supplier statement reconciliations on a regular basis
* Ensure all suppliers are paid on-time to prevent accounts being blocked or put on hold
* Regular cash forecasting of purchase ledger payments for inclusion within the weekly Group cashflow forecast
* Monthly analysis of expenses including the raising of any issues for further investigation
* Process and review employee and credit card expenses in Concur and perform monthly reconciliations
* Analysis of overhead spend when not in line with budget and forecast
What you'll need to succeed
Essential Knowledge/experience:
* Minimum of 3+ years' experience working within a purchase ledger function
* Strong ability to work autonomously and to offer solutions to problems as and when they arise
* High level of numeracy and initiative.
* Highly competent in the use of MS Excel and other MS Office products.
* Experience working with Microsoft Dynamics Navision/Business Central is preferred but not essential.
* Construction industry experience preferred but not essential.
Essential Skills:
* Extremely organised with the ability to plan & prioritise your own workload while working with high volumes of suppliers and documentation
* Ability to adapt to change and manage change around the accounts payable function
* Pro active approach to resolving queries and offering solutions to business problems
* Ability to communicate effectively and confidently with internal and external stakeholders.
* Excellent administration and organisational skills
* High level of accuracy and attention to detail
* Ability to work to tight deadlines including the month-end and year-end close timetable
* Ability to analyse existing policies and processes with a view to suggesting improvements and efficiencies
Essential Attitudes
* Positive 'can do' attitude
* Calm, professional manner
* Willingness to adapt to change and evolving business needs.
Required Knowledge, Skills, and Abilities
* Extremely organised with the ability to plan & prioritise your own workload while working with high volumes of suppliers and documentation
* Ability to adapt to change and manage change around the accounts payable function
* Pro active approach to resolving queries and offering solutions to business problems
* Ability to communicate effectively and confidently with internal and external stakeholders.
* Excellent administration and organisational skills
* High level of accuracy and attention to detail
* Ability to work to tight deadlines including the month-end and year-end close timetable
* Ability to analyse existing policies and processes with a view to suggesting improvements and efficiencies
Reference no: 103009