Job Description

Duties:

• Identify and adapt current procedures to maximise the efficiency of the process.
• Maintenance of company settings
• Maintaining employee and personnel records with in Sage
• Collate payroll data from manually prepared information and operative timesheets.
• Where information is insufficient or ambiguous, liaise with the operations managers/Directors to ensure the information is correct.
• Process using Sage payroll up to pre-update stage and present a finalised report to the Directors/Senior Management for authorisation adding narratives to the report to ensure there are no uncertainties requiring clarification.
• When authorised, process the payroll in line with RTI requirements and make payments via the banking system.
• Once updated and the necessary Revenue submission made, prepare the weekly post update reports for submittal to Directors and senior managers including a narrative on the weeks transactions identifying anomalies and any brought forward additions.
• Generate the weekly costing and financial packs and distribute to the relevant managers, ensuring the nominal transfers have been processed.
• Issue payslips and any additional documentation (AEO balances, loan balances, etc.).
• Generate data to HR manager for inclusion in the weekly managers’ report.
• Ensure all documents are scanned to archive and verified as scanned correctly.
• 3rd party payments – collate the necessary 3rd party payment details and ensure these are paid as necessary, for example HMRC PAYE and NIC, pension deductions and company contributions, AEO’s, etc.
• Produce a monthly payroll report for inclusion in the monthly packs, as this is a new requirement a proposal of the contents to be included are needed. This will be amalgamated with the HR report.
• Collate timesheet data from manually prepared information.
• Identify and adapt current procedures to maximise the efficiency of the process.
• Where information is insufficient or ambiguous, liaise with the operations managers/Directors to ensure the information is correct.
• Process using excel spreadsheets and present a finalised report to the Directors/Senior Management for authorisation adding narratives to the report to ensure there are no uncertainties requiring clarification.
• Once authorised, process the details to Hudson Contract Services and Hudson PAYE and make payment via the Bank.
• Once updated, issue the weekly reports to Directors and senior managers including a narrative on the weeks transactions identifying anomalies and any brought forward additions.
• Update deduction schedules and include an updated report with the weekly pack.
• Generate the weekly costing and financial packs and distribute to the relevant managers where necessary.
• Generate data to HR manager for inclusion in the weekly managers’ report.
• Ensure all documents are scanned to archive and verified as scanned correctly.
• Produce a monthly Labour report for inclusion in the monthly packs, as this is a new requirement a proposal of the contents to be included are needed. This will be amalgamated with the HR report.

Required Knowledge, Skills, and Abilities

2 years+ Payroll experience Exceptional knowledge of SAGE LINE 50 Payroll Experience with apprenticeship levy, pension legislation & auto enrolment and GDPR. Up to date knowledge of employment legislation and upcoming proposal Excellent knowledge of Microsoft packages