Job Description

To provide comprehensive administrative support to the Finance Director and the Head of Learning and Development.

Key Responsibilities

• Extensive, constant diary management: dealing with meeting clashes quickly and efficiently, organizing meetings often with senior directors internally and externally.
• Timely production of correspondence through the most appropriate method.
• Email coordinating, dealing personally with any issues or delegating to various heads of department as necessary.
• Undertake confidential tasks alongside the HR team.
• Type and distribute meeting minutes.
• Creating documents including PowerPoint presentations and excel trackers.
• Take and manage reception overflow and team calls.
• To provide comprehensive administrative support to the Finance Director.
• Organization of car services, expenses and other ad-hoc tasks.
• Report holiday/sickness/absence to payroll.
• Liaising with recruitment agencies for the recruitment of new staff.
• Organizing / coordinating staff incentives.
• Organization of business funded staff events.
• Liaise and negotiate with venues, caterers and entertainers to secure bookings.
• Ensuring to support the admin team at all times.
• To represent the Finance Director and company to the highest possible standards of business.

Required Knowledge, Skills, and Abilities

• Impeccable, flawless communication skills, written and spoken.
• Enthusiasm and confidence in a highly corporate environment.
• Ability to build a rapport and quickly inspire trust with staff at all levels within the business.
• Good organizational skills, including attention to detail and determination to see things through.
• Absolute discretion when dealing with sensitive, confidential issues; remaining professional at all times.
• Team player with can do attitude.
• Willing to learn, be flexible and get involved with a wide range of tasks.
• Candidate must be able to work independently without supervision, using their own initiative
• Excellent knowledge of Microsoft Word.
• Experience of working in a fast paced environment.