Job Description

This position primarily focuses around providing support to front office staff and external fund boards to ensure smooth execution of deals. This involves coordinating Fund Boards of Directors and numerous internal and external stakeholders while simultaneously managing the intricacies of the transaction execution process.

This position demands a strong balance between commercial objectives of assisting front office deal teams in the execution process and maintaining a strong risk-managed approach to handling deal execution. The role involves managing deal execution for Operations across its various funds from inception through to funding, managing current account banking negotiations and regulatory compliance of investments.

The role also involves working with specialist teams involved in negotiating agreements with banking, administrator and other counterparties and working with regulatory specialists within and outside company to address matters affecting the funds across all jurisdictions.

Ensuring robust, effective and efficient controls are in place is important given the nature of the risk in this area. Processes and procedures need to be well documented and effectively managed. Sharing knowledge with the Operation team, with emphasis on the Operation controllers, is also vital for the wider team success, of which you are an important part.

Primary Responsibilities:

• Organizing, attending and managing company’s interaction and involvement with Fund Boards. Provision of transaction assistance for fund boards;
• Leading on resolving all open matters for Board with a focus on those matters addressed for company.
• Comprehensive fund administrative support/liaison to the Investment team for new deals, refinancing, restructures and exits.
• Managing complex documentation and completion, including recap and amendment processes across all private investment funds, including liaison on fund investments structures and restructuring in cooperation with the tax/structuring teams.
• This includes, inter alia, obtaining a good understanding of the SPA documents, waivers and amendments and other such documents; POA management; Notarization process; KYC/CDD management, always ensuring that company and its funds are protected. Managing the Co-Invest management along with our Compliance.
• Managing administrators to ensure all banking facilities are available and ready for use – including receiving and managing Luxembourg blocking certificate and notarization process.
• Co-managing administrator arrangements and negotiation of admin contracts with focus on Lux admin arrangements.
• Liaison and work in cooperation with internal fund tax team, tax and legal external counsels to ensure that the initial deal structure is set up, documented and handed over successfully to the team handling ongoing administration and compliance.
• Managing and review of funds flow; managing funding and initial hedging arrangements with Treasury. Liaison with Portfolio Company and advisors.
• Working with fund accounting and admin teams to ensure sufficient capacity on bridge facilities where required.
• Ensuring appropriate procedures and processes are in place and applied to ensure a smooth and efficient funding process.
• Ensuring the FFO fund controllers receive full support and are frequently appraised on current status of ongoing transactions and all other matters affecting their funds. FFO lead on Investment pipeline updates for team. Update performance and accounting team on deal developments and upcoming activity.
• Working on fund Liquidations/terminations.
• Making arrangements for any facilities with banks and legal advisors to this end.
• Manage deal mechanics/structure/complexities with the performance and accounting team.
• Responsibility for asset-level entity and banking arrangements and set up through administrators.
• Fund structure compliance & adherence; Includes managing the arrangements required to ensure strong substance for our funds.
• Working closely with the tax team to ensure treatment of any investment items and ongoing compliance and review of commercial agreements.
• Championing and being a positive advocate of process enhancement and ensuring adequate process documentation and control for your areas of responsibility to an auditable standard.
• Other ad hoc projects to support the team objectives.
• Representing ICG on Fund Boards, assisting as appropriate and resolving all open matters efficiently.
• Comprehensively supporting the investment teams.
• Timely and accurate management of complex documentation.
• Good liaison of fund investment structures and restructuring – solid understanding of the SPA documents, waivers, amendments etc.
• Working efficiently with internal fund tax and external tax and legal advisors, ensuring the initial deal structure is accurately set up.
• Efficient and timely management of the funding process- including well-controlled funds flow mechanics.
• Ensure all necessary parties are fully appraised on the status of transactions and other matters affecting their funds.
• Provide timely and accurate guidance on deal mechanics/structure/complexity with the performance and accounting teams.

Required Knowledge, Skills, and Abilities

• Strong communication/presentation skills – the role involves efficient coordination of cross-functional teams/departments across external providers – Administrators, Fund Boards, Deal Advisors, Tax Advisors.
• Demonstration of creative problem-solving / process improvements / building relationships with key business stakeholders.
• Analytical with attention to detail, highly organized and results-focused.
• Driven, resilient, able to work under pressure to tight timelines and independently with various projects/deals simultaneously at any given time.
• Luxembourg private M&A market required, US experience a plus.
• Mid/Intermediate level previous experience working in Private Equity/Asset Management/Investment Banking/Financial Services or extensive experience working in Fund Administration Investment Operations role or equivalent.
• Bachelor’s Degree
• European languages are a strong plus