Job Description

The Finance Administrator is an integral part of the team, performing accounting and clerical tasks for the maintenance and processing of transactions. Responsible to support the accounts payable and month-end process. A passion for numbers, accuracy, and skills in calculating figures is vital, as is adeptness at paying attention to detail. To undertake duties and responsibilities as required/ instructed, in a timely manner, ensuring all deadlines are met.
Key Accountabilities

• Match invoices to purchase orders and goods received notes, using 3-way matching, and process onto the D365 Purchase Ledger.
• Prepare and assign non-product invoices for approval via the TAPS system.
• Process authorised invoices onto the D365 Purchase Ledger.
• Ensure all invoices are received from bona-fide suppliers, are correctly calculated (including VAT) and sufficiently detailed.
• Perform an initial check on the coding of purchase invoices and expenses.
• Check to ensure that budget holders only approve invoices within the limits granted to them according to the Delegation of Authority.
• Follow up disputed invoices with budget holders and suppliers and ensure disputes are resolved in the best interests of the company.
• Manage and record batch transaction processing on the D365 finance system.
• Perform month-end processing tasks and reconciliations.
• Process staff claims
• Perform company credit card reconciliations.
• Allocate operating costs to respective business units
• Ensure the appropriate controls are in place and followed.
• Reconcile supplier and customer statements monthly.
• Liaise with external and internal audit.
• Process sales invoices
• Dealing with other ad-hoc duties when the business required.

Required Knowledge, Skills, and Abilities

• AAT qualified
• 3 years experience in Purchase Ledger and month-end process minimum
• Excellent written and verbal communication skills
• Computer literate in Microsoft Office to intermediate level
• Knowledge of D365 would be an advantage
• Able to priorities workload effectively
• Numerical accuracy
• High degree of accuracy and attention to detail
• Good knowledge of double entry bookkeeping
• Excellent telephone manner and good communication skills
• Ability to meet tight deadlines
• Excellent team player and thorough and professional approach to work