£30000 - £35000 Per year
Accounts Assistant
Permanent,Full-time
Job Description
- Embedding a new purchase order and invoice management digital approval workflow.
- Providing user support and system administration in equal measure.
- Managing our supplier relationships ensuring payments are tightly controlled and processed in a timely manner.
- Ensuring the purchase ledger is reconciled and feeding this information into the management accounts process giving budget holders accurate information.
- Supporting the Head of Finance to embed a modernized cash management system and to deliver management accounts
- Managing the invoice approval workflows ensuring invoices are processed efficiently and the system is working correctly
- Be the main contact for all queries on the invoice management system including training for new starters
- Updating the system and providing ongoing training as appropriate
- Processing of new suppliers into the accounting systems
- Manage the two invoice mailboxes ensuring all queries are responded to promptly and build strong supplier relationships
- Respond to internal queries from the finance team and wider members of staff regarding purchase invoices, purchase orders and outward payments
- Ensure supplier ledger accounts are reconciled on a regular basis to supplier statements
- Assist the Head of Finance and Finance Manager each month with the preparation of prepayments, accruals and other balance sheet items as part of the management accounts process
- Administrating, processing and reconciling the credit card statements
- Support the finance team as required
Required Knowledge, Skills, and Abilities
- AAT level 4 qualified or working towards an accountancy qualification (ACCA or CIMA)
- Self-motivated with a positive ‘can do’ attitude and a high level of attention to detail
- Ability to work on own initiative and generation solutions
- Willingness to learn and get involved with a wide range of tasks.
- Have excellent communication and inter-personal skills with ability to work well with peers and co-workers at various levels
- Possess the ability to priorities work and meet strict deadlines while maintaining high level of accuracy
- Willingness to learn, be enthusiastic, reliable, organized and methodical in their approach
- IT literate, including good knowledge of Microsoft Excel, Word and Outlook
- Good numeracy and literacy
- The ability to take ownership of job responsibilities and work with speed and accuracy
- Experience of working in a comparable role
Reference no: 105767