Job Description

Role and Responsibilities - Accounts Administrator/Buyer

Processing purchase invoices and raising sales invoices

Producing bank reconciliations and financial reports

Making payments via BACS

Setting up new customers and suppliers on the system

Reconciling company credit card transactions

Managing petty cash

Submitting quarterly VAT report

Running payroll and making salary payments to all employees and sub-contractors

Processing CIS sub-contractors and status checking

Submitting monthly CIS and employee returns to HMRC

Paying employee expenses in accordance with company policy

Providing prices for all materials included in project plans and drawings

Placing orders with approved suppliers for specified materials, ensuring goods are delivered on the required date and purchased at the most competitive rates and within budget

Identifying potential suppliers and new products

Assessing the reliability of suppliers and dealing effectively with challenges and the flow of materials

Updating client spreadsheets to ensure all records are accurate for cost and value reconciliation

Managing the supplier returns process through to debit note received

Keeping all site managers informed of relevant information regarding changes to delivery lead times and individual supply situations

Building and managing relationships with clients, colleagues and suppliers

Ensuring compliance with the safety, health and environment requirements of materials and services

Qualifications and Experience

GCSE Maths and English

Accounts and buying experience gained in a building/construction environment

Working knowledge of Intuit QuickBooks

An accountancy qualification would be desirable

Required Knowledge, Skills, and Abilities

Competent in Microsoft Office, especially Excel Excellent communication skills Organised with good time management Accurate data and analysis skills Ability to successfully negotiate purchases Committed to meeting deadlines and able to strive under pressure Competent in working alone as well as part of a team Results driven - including by sales and profit Keen eye for detail