Job Description

This is a full-time and needs a candidate with strong numeric skills as you will have Bookkeeping responsibilities. It is also important that you have and strong experience working as a Private Secretary for a Private client / Family office rather than a commercial background.

You will be working for a HNW Business Executive and the role will be a mix of managing administration of an estate, property portfolio and staff to assisting with personal administrative and financial matters.

Main duties:

PA & Executive Duties:

Diary management for principal, family and staff

Meeting and event organisation for internal and external parties

Organising deliveries and activity on the estate
Making travel arrangements

HR:

Managing the onboarding process of new staff. Including, where relevant, ensuring proper visa processes are followed

Running a small payroll of permanent staff and contractors with assistance from a professional service

Finance:

Management of personal bank accounts and credit cards for Principal and family including daily reconciliation and basic cash forecasting

Occasional processing of invoices for small private businesses and estate

Liaising with company finance and Principal’s personal accountant to assist in the overall management of the Principal’s financial affairs

Required Knowledge, Skills, and Abilities

Intermediate computer skills i.e. Word, Excel, Outlook Confidence in picking up new software such as an accountancy package High level of written and spoken communication Confidence in use of internet banking Strong attention to detail Ability to demonstrate authority when the situation requires it Some book-keeping or club treasury responsibilities would be beneficial Flexibility and the ability to prioritise work effectively.