Job Description

• To process supplier invoices, including scanning, registering, matching to purchase orders and goods receipts.
•  To prepare the weekly supplier payment run for BACS submission.
• To process monthly student stipend payments, liaising with the Graduate School.
•  To maintain records of expenditure prepayments and fixed asset additions for inclusion in the annual accounts
•  To monitor, track and support management of cash, including liaison with the College’s cash collections and deliveries contractor and monitoring and filling the College’s ATM.
•  To support, monitor and manage petty cash and ad hoc cash payments for students.
•  To set up and maintain supplier and customer accounts and ensure that standing data is accurate.
•  To raise, when required, sales invoices to customers.
•  To correctly allocate monies received from customers and students to their accounts and issue customer statements.
•  To chase outstanding customer and student debt and liaise with the debt collection agency.
• To ensure that non-order supplier invoices are correctly authorized by appropriate budget holders.
•  To reconcile the aged creditors and debtors report to the creditors control account monthly
•  To reconcile inter-company account balances monthly
•  To undertake ad-hoc reconciliations, as requested.
•  To review, when required, bank statement entries and compare to transactions on the financial ledgers and address variances.

Required Knowledge, Skills, and Abilities