Job Description

We are looking for admin to work Mondays, Tuesday and Thursday 9am - 5pm.

You will be working in a 36 bedded nursing home

1. Maintain accurate and complete financial records of the Care Centre in line with Company policies and procedures, using computer and manual systems.

2. Prepare and issue regular Management Reports within the prescribed timescales.

3. Process receipts of monies against Clients’ accounts. Maintain records.

4. Prepare and submit relevant Client financial information to the Sales Ledger Department to ensure that invoices to Clients, Local Authorities or person so responsible are produced accurately and promptly. Follow up settlement of same using manual records and specialised computer software. Liaise with and assist Credit Control Department to resolve any outstanding issues.

5. Ensure continuity of the Payroll.

6. Arrange the accurate calculation of gross wages on a weekly basis using computer and manual systems. Maintain Staff attendance records.

7. Maintain complete files for Clients and Staff Members in line with the Company’s policies and procedures.

8. Provide administrative / secretarial support to the Home Manager e.g. typing, filing, dealing with correspondence etc, within given timescales.

9. Operate office equipment such as fax, photocopier and computer as required.

10. Answer the telephone, respond to enquiries from Clients and Visitors at Reception, and re-direct

enquiries in a friendly and efficient manner.

11. Maintain stationery supplies.

12. Participate in Staff and Client meetings, as and when required.

Marketing:

13. Actively market the Care Centre and promote a positive personal / professional profile within the

local community, ensuring the good reputation of the Care Centre at all times.

14. Show Visitors round the Care Centre, in the absence of the Home Manager.

15. Prepare and display information leaflets and posters, send out brochures etc, as and when required.

16. Attend mandatory training days/courses, on or off site, as and when required.

17. Maintain professional knowledge and competence.

Health & Safety:

18. Report immediately to the Home Manager, or Person in Charge, any illness of an infectious nature or accident incurred by a Client, colleague, self or another.

19. Understand and ensure the implementation of the Care Centre’s Health and Safety policy, and Emergency and Fire procedures.

20. Report to the Home Manager, or the Handyperson, any faulty appliances, damaged furniture, equipment or any potential hazard.

21. Promote safe working practice in the Care Centre.

General:

22. Ensure that all information of confidential nature gained in the course of duty is not divulged to third

23. Notify the Home Manager, or the Person in Charge, as soon as possible of your inability to work, and also on your return to work from all periods of absence.

24. Ensure the security of the Care Centre is maintained at all times.

25. Adhere to all Company policies and procedures within the defined timescales.

26. Ensure all equipment is clean and well maintained.

27. Carry out any other tasks that may be reasonably assigned to you.

28. Every Monday – email over to director the occupancy sheet

29. Every Monday – Email agency use sheet

30. Wages and payroll

31. CCG/COVID pay on plan fee invoices

32. Checking of BWDBC Schedule

33. Check LCC pay schedule

34. Attachment of earnings

35. Check FNC schedule

36. Fee invoices

37. Petty cash

38. In March you are required to update all fee increase and update the NMW increases

Benefits:

• Company pension
• On-site parking

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• admin: 1 year (Required)

Location:

• Accrington BB5 (Preferred)

Work remotely:

• No

Required Knowledge, Skills, and Abilities