Job Description

Supporting the Contract Manager's with key admin functions to ensure delivery of all contracted services to high standard. Responsibilities include:

• Ordering and issuing of uniforms together with care instructions
• Provide support for procurement following CSS processes through use of Apollo for creating Purchase Orders on behalf of the Contract Managers
• Reporting any equipment failures, damage to premises, minor repairs, or any other safety hazards
• Develop and maintain effective relationships with client representatives through a proactive approach
• Support the Contract Managers with timely provision of management information reports and KPIs
• Assist employees with general queries and direct them to the correct point of contact if required
• Maintain the absence register
• Carryout out telephone Back to Work Interviews prior to staff returning to work
• Maintain a database on car park tickets issued
• Maintain the holiday matrix by recording leave requests which have been authorised against the specified quota
• General office typing of disciplinary letters/staff letters/memos etc. as directed by the Contract Managers
• Provide note-taking support for meetings and produce detailed minutes as required
• Process orders for issuing of uniforms, ID cards and name badges for employees
• Process travel pass requests for new and current staff
• Any other general office duties which may be required from time to time
• Ensure compliance with the provisions of the Data Protection Act with respect to the handling of personal information
• Other duties commensurate with the role as many be deemed appropriate by your line manager

Required Knowledge, Skills, and Abilities