£24000 - £25000 Per year
Accounts Assistant
Permanent,Full-time
Job Description
- Responding to emails, providing updates, and supporting documentation promptly and on every occasion.
- Providing the Accounts Manager with information on who needs to be paid in each payment run and arranging the payments upon authorization.
- Reconciling invoices to statements.
- Producing CIS Returns and Statements and providing them to HMRC and subcontractors.
- Checking invoices issued to us to match the purchase orders, proactively querying, and being responsible for spending via the relevant manager.
- Providing remittances for all payments made.
- Looking for alternative options for suppliers.
- In time arranging for preferential terms, which could be via value-based discounts, early settlement rebates, or simply better discounts.
- Maintaining a supplier/subcontractor approved list.
- Distributing invoices for signing to appropriate managers.
- Ensuring scoring of suppliers/subcontractors is occurring and keeping a regular table of scores (using trigger points to address concerns where appropriate).
- Generally looking to improve our processes and proactively question expenditure.
- Carry out expense runs, including checking for anomalies, legitimacy of claims and submitting payment.
- Carrying out any other ad hoc duties.
Required Knowledge, Skills, and Abilities
- The ideal candidate would have prior experience managing an account payable function.
- Ability to work under pressure maintaining tight deadlines, high concentration levels and keeping up with workflow requirements.
- Strong knowledge in Microsoft Excel, Word and Outlook are minimum requirements, as well as SAGE and company database following training.
- Good organization and ability to priorities.
- Good Communication Skills.
- Ability to communicate with all manner of people in differing circumstances.
- Excellent attention to detail and accuracy.
- Experience in managing multiple suppliers and vendors.
- Accounting and number-focused for accuracy.
- Confidentiality.
Reference no: 108647