Job Description

The successful candidate will work alongside our existing People Services Administrator to provide administrative support to the People Services team. This individual will primarily manage the recruitment and onboarding process for our agency & self-employed Clinical staff group, but will work flexibly to support the workload of colleagues where required.

The People Services Adminstrator will have the following key responsibilities (full role & duties can be found in the job description):

• Answering day to day queries from employees regarding HR processes, including recruitment, access to the HR system, annual leave queries, etc.
• Carry out the recruitment process for medical/clinical agency staff, and self-employed/ contracting GPs.
• Liaise with recruitment agencies and internal recruiting managers, setting up interviews, and ensuring all pre-employment checks are received prior to start date.
• Regularly review the compliance of agency and self-employed/contracting staff, ensuring relevant professional registrations, qualifications, etc. are up to date in order for the individual to continue working.
• Provide cover and support as required to the other People Services Administrator and their workload. This may include ensuring pre-employment checks, uniform order and ID badges are completed for new starters, and process all data received relating to staff absence, including self-certifications, fit notes and return to work documents.
• Ensure both the HR system and employee files are kept accurate and up to date, including cross-checking with the Rota system where required.

The ideal candidate will have experience of working in an office environment and using Microsoft Office applications, e.g. word, outlook, excel. They will also be confident working remotely and using technology to interact with colleagues and external contacts.

The individual should be a ‘people’ person, with excellent interpersonal skill. As this role is within the HR department, the need for confidentiality is paramount.

It is advantageous for the successful candidate to have worked in a HR department previously and to have an understanding of HR systems and processes, in particular recruitment processes.
 

Required Knowledge, Skills, and Abilities

The ideal candidate will have experience of working in an office environment and using Microsoft Office applications, e.g. word, outlook, excel. They will also be confident working remotely and using technology to interact with colleagues and external contacts. The individual should be a ‘people’ person, with excellent interpersonal skill. As this role is within the HR department, the need for confidentiality is paramount.