£23000 - £25000 Per year
Accounts Assistant
Permanent,Full-time
Job Description
- Entering supplier/subcontractor invoices SAGE
- Responding to emails, providing updates, and supporting documentation promptly and on every occasion.
- Providing the Accounts Manager with information on who needs to be paid in each payment run and arranging the payments upon authorization.
- Reconciling invoices to statements.
- Producing CIS Returns and Statements and providing them to HMRC and subcontractors.
- Checking invoices issued to us to match the purchase orders, proactively querying, and being responsible for spending via the relevant manager.
- Providing remittances for all payments made.
- Updating the WIP with each batch of invoices entered.
- Informing Accounts Manager monthly of any queried or problematic accounts in our Aged Creditors analysis.
- Looking for alternative options for suppliers. In time arranging for preferential terms, which could be via value-based discounts, early settlement rebates, or simply better discounts.
- Maintaining a supplier/subcontractor approved list.
- Distributing invoices for signing to appropriate managers.
- Generally looking to improve our processes and proactively question expenditure.
- Carrying out any other ad hoc duties as required by Finance Director or Accounts Manager
Required Knowledge, Skills, and Abilities
- Finance
- Payments
- Sage
- Invoice Processing
- Excel
- Ability to work under pressure maintaining tight deadlines, high concentration levels and keeping up with workflow requirements.
- Experience using sage is desirable
- Strong knowledge in Microsoft Excel, Word and Outlook
- Good organization and ability to priorities
- Good Communication Skills.
- Ability to communicate with all stakeholders internal and external
- Excellent attention to detail and accuracy
- Experience in managing multiple suppliers and vendors
- Accounting and number-focused for accuracy
- Confidentiality
Reference no: 109579