£140 - £170 Per day
Accounts Assistant
Full-time, Temporary
Job Description
- To receive Supplier invoices and ensure entry to the logging system, ensuring they are entered correctly and sent to the correct person for approval
- To check all employee expenses submitted are coded correctly for VAT, authorized and are per the companies expense policy
- To handle queries from suppliers and across the business
- To review and follow up on any unauthorized invoices on a timely basis
- To review and action items in query on AP, Expense & Contributions ledgers
- To review and action credit balances on AP, Expense & Contributions ledgers
- To ensure prompt turnaround of unauthorized invoices to cost center heads once logged on the system
- To complete supplier statement/account reconciliations on a periodic basis
- Assisting with the processing and payment preparation cycles for: supplier invoices, staff expense claims, corporate credit cards and contributor invoices.
- Assisting with the processing and payment preparation cycles for: supplier invoices, staff expense claims, corporate credit cards and contributor invoices.
- Ensure new customers are given terms in line with the AR policy
- Assist with Order entry and billing process ensuring that all information on invoices is correct and that we hold required information relating to VAT/GST dependent on the country/product we are billing.
- Working with the sales team to ensure that billing is correct and that we are satisfying all of the customer’s requirements
- Provide additional information / details to customers to assist with their payment process
- Providing statements and copy invoices
- Work with the sales team to resolve customer queries
- Ensure timely customer and internal query resolution
- Maintain charity status and VAT/GST documentation
- Process credit notes and recharges where required, ensuring the correct approval processes are followed.
- Cash collection ensuring payments received within terms
- Ensure cash is accurately allocated to customer accounts and matched against the appropriate invoices
- Undertake all administration related to the credit control processes as required
- On stop accounts monitored and chased
- Circulating regular details of accounts on stop and accounts under query or with collection issues
- Perform periodic customer account reconciliation
- To ensure timely journal completion
- To ensure month end close and balance sheet reconciliations are completed monthly per the month end timetable
- To assist with system testing where appropriate
Required Knowledge, Skills, and Abilities
- Good knowledge of VAT and sales tax preferably in an international setting
- Ability to manage high volume without compromising quality.
- Excellent organizational and time management skills with impeccable attention to detail
- Excellent communication skills both written and verbal
- Excellent administration skills
- Strong interpersonal and relationship building skills
Reference no: 109596