Job Description

• To look after and record as appropriate the company  system and ensure compliance.
• To answer incoming phone calls and manage reception desk and some incoming deliveries.
• To assist with routine office admin tasks as required from time to time (e.g. covering staff absence)
• Managing staff holiday entitlement
• Other various office admin tasks as they arise.
• To operate Sage 50 Accounts competently and assist accountants with information needed to produce monthly reports.
• Enter sales invoices.
• Administer the process for checking and approving and paying purchase invoices received.
• Prepare and present weekly finance meeting for directors.
• Make monthly payroll payments.
• Maintain budget spreadsheet.
• Create Customer Account Statements and send out.
• Produce Aged Debtors list and undertake debtor account management.
• Manage and keep records for the Bought and Sales Ledgers
• Daily bank reconciliation
• Make online payments and process incoming payments including preparing bank paying in
• Collate required information for Accountant for quarterly management and year end accounts.
• Assist with raising monthly rental invoices and maintaining records of shared costs, e.g. electricity
• VAT return and make quarterly payments.

Required Knowledge, Skills, and Abilities