Support the team in raising and issuing client invoices
Support the Account Handling and Production Teams with processing supplier invoices
Reconcile entries in Xero and clear bank account transactions
To check entries raised by staff and follow up on errors
Debtors control & follow up on outstanding invoices
Liaise with external accountants where necessary
Preparing weekly supplier payment runs
Smooth day to day running of the office using a range of software, which includes email, spreadsheets, and databases
General office environment maintenance ensuring that the office remains and clean and safe place to work for the team
Order stationery and office equipment as required including food and drink for the team as required
Arrange team meetings and away days
Manage our memberships to industry bodies and booking of employees on courses
Be the main point of contact for external parties e.g., cleaners maintaining strong relationships and effective communication with them
Develop and implement new administrative systems to improve the efficiency of the team and be responsible for training relevant team members for successful and quick implementation
Ensure meeting rooms are kept in a presentable manner and being a key point of contact for enquires regarding meeting room bookings
Assist the Management team with the managing of the social event calendar, providing support on sourcing venues and organizing companywide events
Assist with the upkeep of internal database and processing the necessary paperwork and communicating updates to necessary stakeholders
Ensure all employees have the appropriate equipment for working, ensuring it works efficiently and dealing with any issues raised regarding equipment needs, including ordering new equipment if required
Required Knowledge, Skills, and Abilities
Has some experience working within a Finance function
Knowledge of Xero is highly beneficial
Hands on character who is able to get things done efficiently and accurately