Inbox Maintenance - Ensuring all documents are moved to the correct place, any urgent documents are brought to the attention of whomever needs to be aware.
Invoice Processing - High volume (100 invoices a day)
Reconciling supplier accounts - Requesting monthly statements, reconciling accounts, ensuring all invoices have been received and input on the system with the correct value.
Preparing invoices for payment - Putting together relevant backup, requesting and receiving relevant approval. Ensuring rates and quantity
Monthly Payment runs - Ensure that supplier accounts are paid on a monthly basis
Dealing with queries - promptly deal with queries to avoid a backlog. Report to supervisor potential issues
Ensuring and maintaining good working relationship with suppliers so that they cannot put the account on hold and halt any works on site, a lot of being on the phone to suppliers.
Liaise with the commercial buyers and Quantity Surveyors to ensure accounts are set up correctly and purchase orders, queries are addressed timely