£30000 - £33500 Per year
Accounts Assistant
Permanent,Full-time
Job Description
- Review expense claims on the firm’s online web portal , validating against expenses policy and receipts.
- Processing expenses on accounting system, once validated, and prepare daily reconciliation of expenses reports with
- the accounting system.
- Respond to queries from employees and follow up where required or escalate queries with senior management accounts or financial controller.
- Process Employee payments runs monthly.
- Monitor and manage generic accounts payable and finance inboxes and ensure that there is an average replying turnaround of 48 hours.
- Register supplier invoices on the purchase order system, distribute them to expenditure approvers and follow up when required to obtain approval.
- Send register invoices report on weekly basis to budget holders.
- Processing of supplier invoices in the accounting system once approved, validating information on the invoice,
- ensuring transactions are recorded accurately and in a timely manner and maintaining invoice approvals and
- authorizations.
- Work closely with senior accounts payable in collating all incoming purchase invoices approved from budget holders and processing them in the system, as indicated above.
- Cover for senior accounts payable when required and process supplier payment runs if required.
- Set up accounts’ payable transaction payments on payment platforms
- Process Ad hoc payment requests
- Process payments and direct debits transactions
- Assist and cover cash receipts postings.
- Support senior accounts payable with invoice analysis and reports e.g. aged reports, payment schedules
Required Knowledge, Skills, and Abilities
- Expenses
- Invoice
- Payments
- Purchase Ledger
- A minimum of three years of hands-on experience in a purchase ledger role, with a focus on expenses, invoices, and
- payments.
- Strong knowledge of purchase ledger processes, including invoice validation, reconciliation, and payment processing.
- • Excellent attention to detail and ability to work with numerical data accurately.
- Strong organizational skills with the ability to handle multiple tasks and meet deadlines.
- Effective communication skills, both verbal and written, to interact with internal and external stakeholders.
- Proactive problem-solving abilities, with a focus on identifying and resolving issues in a timely manner.
- A self-motivated and team-oriented individual with a strong work ethic.
- A commitment to maintaining confidentiality and integrity when handling sensitive financial information.
- Accounting qualification (e.g. AAT) desirable but not essential
- Medium Excel skills
Reference no: 111064