Job Description

The tasks of the office administrator will include travel booking, stationery management and administrative duties. The ideal candidate will be competent in prioritising and working with little supervision. They will be self-motivated and trustworthy.

Tasks, Duties and Responsibilities

• Arrange travel and accommodation for all employees and any company guests.
• Serve as a general resource and point of contact for travel -related issues; assist employees with travel-related issues or concerns.
• Research, negotiate, and secure rates with airlines, car rental companies, taxi firms and hotels.
• Receive and respond to incoming travel requests on behalf of the organisation.
• Perform special projects and assignments as directed.
• Manage stationery by maintaining stock levels and distributing to the business as required.
• Raise team POs as required (knowledge of Sage not compulsory but preferable).
• General administrative tasks as required for the Procurement and Facilities team.
• Responsible for updating and maintaining potential supplier database.
• Support the Procurement team in any sourcing projects.
• Answer all incoming calls and distribute to the relevant teams accordingly.

Health and Safety

• Fully understands the fire, emergency and health & safety procedures of the workplace.
• Ensures that all potential and real hazards are taken care of immediately, and are reported appropriately.
• Works in a safe and responsible manner, within the framework of legislation and workplace specific policies.

Miscellaneous:

• Is an ambassador for the brand.
• Attends training, meetings and other events as requested by direct manager or senior management, including Head of Human Resources.
• Assists colleagues by completing tasks outside own job role when requested, including supporting associated companies.
• Maintains own working area in a professional and organised manner.
• Always strives to improve the department’s operation and increase knowledge of own and related job functions

Required Knowledge, Skills, and Abilities

Outstanding interpersonal communication Ability to juggle multiple projects simultaneously Understanding of travel policies and regulations Ability to maintain and manage vendor relationships